To become an event planner is no picnic. Okay, maybe if the event planner in question is planning a picnic. But you know what we mean.
There are plenty of things an event planner is in charge of. So if you’re interested in event planning, or simply want to thank the event planners in your life for all their hard work, keep reading to see all of the event services they’re in charge of.
#1. Meet with clients
Any good event planner meets with their client beforehand. How else are they going to conceptualize the scope of the event?
Make sure event attendees get what they want
Is it a corporate event? Business conventions? A gathering for professional associations? Are wedding planners better suited for the job?
All of these questions should be answered before the event. And most importantly, this meeting should estimate attendance and determine what meeting attendees will want to gain from this venture.
It’s the perfect time to set goals for the event. And create action items that will help both the event planner and the client achieve those goals successfully.
#2. Take care of logistics and organizing
It’s literally in their name, but event planners are in charge of, well, planning events. And everything that goes into an event.
Organize speakers and corporate entertainment
Based on the initial client meeting, an event planner may need to arrange transportation for speakers. Or negotiate contracts with hospitality management, support services, and more.
Additionally, they may need to secure some corporate entertainment for the event. After all, you want to give folks who attend events a good time, right?
Hiring a comedian may just be one element of the event. But it can do wonders to set the tone for the rest of the evening.
Coordinate plans with meeting locations and guest registry
Event planners work to make a client’s dreams come true. And this often starts with finding the right venue.
Potential meeting sites may include convention centers for educational conferences, hotels, and more. And that’s not even getting into whether the venue comes with its own audiovisual equipment.
Determining these logistics beforehand is crucial. Because you don’t want any surprises once the day of the event rolls around.
#3. Oversees the event itself
You might think an event planner’s job is all done once the day of the event arrives. But there’s still plenty to be taken care of in terms of event bills, the event plan, and more.
Planners oversee hospitality workers and food service
Event planners may be registering guests at the front. Or simply keeping on top of time management.
Either way, as they face numerous deadlines, they’ll want to make sure that the event goes well. So they’ll be on top of any mishaps or hiccups that occur within the event.
Besides, event planners put their all into any event they plan. So being there also offers them a chance to see the fruits of their labor.
What skills does an event planner need to have?
Job seekers who are interested in making a career as an event planner ought to have these crucial skills. Because good event planners really do make event planning look easy.
Any work environment requires that you have good organizational skills. But event management is rooted in the hospitality industry.
And they take organization to a whole new level. This means they may need to survey attendees, create contingency plans, travel regularly, and constantly look for job prospects.
Organizing a large-scale event is no small feat. So an event planner has to know how to juggle as many elements as possible while still maintaining their cool.
Event planners have to communicate with so many different people. Whether it’s the client, venue, workers, comedy magicians, and more.
In the time leading up to the events and after, communication remains key. Because an event planner also wants to continually network so as to secure future job prospects as well.
Not to mention that any number of issues could arise within the event planning process. So keeping the channels of communication open is important for fostering a healthy working relationship.
With so many different elements involved, an event planner must know how to negotiate. Whether it’s negotiating rates, expectations, or feelings.
Events can take a lot out of a person. And with so many people involved, that’s a lot for an event planner to have to juggle.
This is where negotiation comes in. It allows for compromise while still managing to hear everyone out. And comes to a consensus that everyone can be happy with.
Event planners don’t often get the credit they deserve. So here at Clean Comedians, we tip our hat to you.
Because nobody can do what you do. And we’re always happy to offer you a helping hand.
Keep Reading: How To Become A Magician
Adam Christing is a professional comedy magician, virtual MC, and the founder of CleanComedians.com. He is a member of the world-famous Magic Castle in Hollywood and a popular corporate entertainer, magician, and virtual speaker.